Request a Booking
Follow these two steps to request a booking:
Check to see if your date and time is available in the Hall Schedule
Click on the blue ‘+’ symbol next to the date on the day you want to book, then follow the steps
Hall schedule
Opening times
Mon-Sat: 8.00am-10.00pm
Sunday: 10.30am-8.00pm
The schedule below displays the current schedule of bookings for both North and South halls.
To view just the North or South hall bookings, use the drop-down from ‘Select Room’.
Mobile users: if you are having problems viewing all days of the week on a mobile device, please click here
Requesting a booking
If you need help
Please see ‘Booking instructions’ below.
Selecting the start & finish time of your booking
Make sure to allow enough time for set-up and take-down. Please note: the finish time is the time you must be ready leave the hall.
Hiring a bouncy castle for a children’s party?
Select South hall in the Request a Booking page and let us know by writing in the ‘Special Requirements’ box.
You must also email a copy of the supplier’s public liability insurance certificate to bookings@cavershamhall.org no later than 7 days before the date of your party.
What happens after you request your booking?
It is reviewed by the Trustees and if successful, will be confirmed by email within 3 working days from noreply@hallmaster.co.uk (check your Junk folder if you cannot see it).
The email will contain all the details you need regarding paying your deposit and booking fee, as well as key information and T&Cs on using the hall.
Access details to the hall are emailed 24 hours before your booking date.
^ Back to Top
Instructions for requesting a single booking
Below: the booking form as it will appear once you have created an account.
Step 1
In the Hall Schedule, choose your date and click the blue ‘+’ symbol in the box.
Step 2
Enter your details and create a password to set up an account on the booking system. This will then allow you to request a booking.
Step 3
In the ‘Make Booking Request’ page, follow the steps below:
Tick which hall you would like to hire: ‘North’ or ‘South’
To hire both halls, tick ‘All halls’
Choose an event name, such as ‘4th birthday party’
Enter the dates and times of your booking.
If your time slot is not available, a red alert box will show which informs the reason why it is not available. Choose another date and time until the red box does not appear
Please note: the ‘end’ time is the time at which you must leave the hall, so please allow enough time in your booking for set-up and clearing. Not leaving on time could affect the full return of your deposit. See here for detailsIn ‘Activity’, choose a category from the drop-down menu
In ‘Description’, add any information you would like to add
In ‘Number of People Attending’, insert how many people will be at your activity. Please note: total capacity for a single hall is 45 people, and 70 people when hiring both halls
Tick ‘Alcohol License’ if you will be serving alcohol people can purchase. Please note, if this is the case, will need to apply here for a Temporary Event Notice from Reading Borough Council
In ‘Privacy’, leave the setting as ‘Private’ to have your booking displayed as ‘Private Event’ in the Hall Schedule. Other settings will reveal your booking name and/or your contact details
Tick ‘I Agree to the Hall’s Terms & Conditions’ box
Click the ‘Save’ button at the bottom of the screen
Please note: all bookings are provisional until you receive email confirmation that your booking has been accepted.
^ Back to Top
Instructions for requesting a series of bookings
Below: the booking form as it will appear once you have created an account.
Step 1
In the Hall schedule, click on the blue ‘+’ symbol next to the date you would like your booking to start.
Step 2
To proceed to the booking form enter your details and create a password to set up an account on the booking system.
Step 3
In the ‘Make Booking Request’ page:
Tick which hall you would like to hire: ‘North’ or ‘South’
To hire both halls for your activity, tick ‘All halls’. Please note: if you would like to book both halls but have different start and finish times for each, you will need to create two separate bookings.
Choose the first date and time you would like your class to start. This is referred to as ‘the parent booking’. You must include any set-up and take-down time you need into your booking time.
Choose the times you would like the booking to start and end.
Please note: allow enough time for both set-up and clearing/cleaning when choosing your booking times.
Tick ‘Recurring booking’
From the ‘Recurring’ drop-down menu choose how often you want your booking to be: daily/weekly/monthly etc.
‘Additional Dates’ box: select the number of weeks you would like to book for. They will then appear underneath. If there are dates in the sequence that you do not want, simply delete them by clicking the red dustbin icon to the right of each booking date.
Click ‘Check Availability’ to see if the dates you have chosen are available. If any appear in red, this means the hall is already booked on that date. Simply delete these by clicking the red dustbin icon and click ‘Check Availability’ again until all dates are green.
‘Activity’: choose a category which best matches your activity from the drop-down menu. If your activity is not listed, let us know once you have requested your booking and and we will add it for you.
‘Description’: add any descriptive information you wish about your activity. This is a good way to let people know what your booking is.
‘Number of People Attending’: add the estimated number of people you expect to attend.
Tick ‘Alcohol License’ if you will be serving alcohol that people can purchase. If this is the case, will need to apply here for a Temporary Event Notice from Reading Borough Council
Choose the level of privacy for your booking as it will appear in the Hall schedule. Choose ‘Public’ if you are looking to advertise for new members as this will display both the description of your class from step 10 and your contact details.
Tick ‘I Agree to the Hall’s Terms & Conditions’ box.
And lastly, click ‘Save’ at the bottom of the screen. This will then send your booking request to us.
Please note: all bookings are provisional until you receive email notification that your booking has been confirmed.